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Schemes for Engineers in Research and Development
Research Fellowships: Terms and Conditions
The Royal Academy of
Engineering (The Academy) and EPSRC (together
referred to as ‘The Scheme Providers’) award
research fellowships to individuals of proven
ability to carry out independent research in key
areas of engineering.
The Scheme Providers agree to contribute
to the costs of a fellowship subject to a formal
agreement based upon the following conditions:
1. The period of tenure
shall be 60 months, normally over five (5) years, or
full time equivalent, commencing on a date to be
agreed with The Scheme Providers, or for such period
as the post-holder remains in post.
2. During the period of
tenure, the post-holder shall be known as The Royal
Academy of Engineering/EPSRC Research Fellow and all
publications shall carry this title.
3. The post is provided
in respect of a given individual, and is not
transferable. In the event that the post-holder
leaves his or her appointment before the end of the
60 month period, The Scheme Providers reserve the
right to terminate the award. Alternatively, and
only under exceptional circumstances, requests to
move the place of tenure, to another host university
within the UK, may be considered but only after
prior consultation with the Host University. The
costs submitted in the original application will
apply to the new Host University. The Scheme
Providers’ decision regarding such relocation will
be final.
4. The post-holder will
be a University employee and shall be subject to the
normal terms and conditions for research and
analogous staff.
5. Post-holders are
expected to devote their time to research and should
not accept or hold any other appointment paid or
otherwise, except with the prior knowledge and
approval of The Scheme Providers. Notwithstanding
the above, permission will normally be given to
post-holders to undertake limited amounts of
teaching and other non-research duties, providing
that these duties do not exceed an average of four
hours per week over the course of any one (1) year.
6. Payments will be
made, in respect of but not exceeding, the figures
contained within the summary of resources submitted
in the original application, to the Host University
against invoices submitted quarterly in arrears.
7. Any equipment
purchased with the funding from The Scheme Providers
shall remain the property of The Scheme Providers.
Should the post holder move the place of tenure of
their appointment or should he or she move within
the period of the Fellowship, The Scheme Providers
reserve the right to require that such equipment be
transferred with the post holder.
8. Post holders are
encouraged to seek additional funding from third
parties and shall follow the Host University’s
normal procedures for applying for and accepting
such funding. Patent and intellectual property
rights in such cases may be apportioned in
accordance with the Host University’s normal funding
arrangements.
9. The Academy will
appoint a Mentor, for as long as remains
practicable, to provide informal advice and guidance
to the incumbent. The Mentor will be a Fellow of the
Academy. The Mentor shall liaise with the
post-holder as often as he/she deems appropriate for
the duration of the appointment.
10. The post-holder
will be encouraged to initiate industrial links
during the Fellowship and the Mentor will assist
with this activity wherever possible.
11. The Incumbent will
keep the results of his or her research confidential
in accordance with any confidentiality and
publication policy and guidelines of The University,
particularly where The University may wish to
protect the results of the research work with
intellectual property rights prior to the
publication of the results.
12. Any publication of
the results shall carry an acknowledgement of the
financial support received from The Scheme
Providers.
13. Ahead of any
proposed publication the Incumbent will disclose the
nature of his or her research and its results to the
‘knowledge transfer office’ of The University in
order that any intellectual property arising from
the work might be protected in a timely and
efficient fashion.
14. The post-holder
shall submit a written progress report to The
Academy every twelve (12) months during the
appointment, and should cover the performance
measures as set out by The Scheme Providers.
15. In addition to the
annual report, the post holder shall submit to The
Academy, when requested, details of any additional
sources of funding in connection with the programme
of research, whether from industry, the Research
Councils, or other sources.
16. If access to a
Facility is essential to the Incumbents research
programme, and hence the Fellowship, both access and
external funding for the cost of the Facility must
be secured within one year of the start date.
Failure to secure the necessary access to the
Facility may result in termination of the
Fellowship.
17. The Scheme
Providers reserve the right to terminate the award
on the grounds of an individual’s failure to comply
with the Conditions of Award or if, in the opinion
of The Scheme Providers, the post holder becomes
unfit or unable to pursue the research for which he
or she was appointed. Similarly, should the annual
assessment reveal that performance has fallen below
a standard which is acceptable to The Scheme
Providers, The Scheme Providers reserve the right to
terminate the award.
18. In exceptional
circumstances, an award may also be terminated by
reason of the desirability of the award being held
elsewhere or for any other reason, but only after
prior consultation with the Host University and with
a minimum of three months notice, in writing.
19. In the event of
termination of the Fellowship, The Scheme Providers
shall pay The University their share of the costs,
as submitted in the original application, that were
properly incurred up until the date of termination,
provided that such amounts do not exceed the amount
which would have become payable in that year.
20. The Incumbent may
be permitted to interrupt his or her award not more
than twice during the period of his Fellowship to
spend time on activities unsupported by the
Fellowship but directly related to it. The agreement
of The Scheme Providers must be sought in advance.
21. The payment of all
monies to the Host University in respect of the
Research Fellowship shall be conditional in all
respects upon the acceptance of these conditions by
both the Host University and by the holder of the
award.
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